Job Summary

The Back Office Executive supports the organization s day-to-day operations by managing administrative, clerical, and data-related tasks. The role involves maintaining records, processing documentation, assisting the front office or sales team, and ensuring smooth workflow behind the scenes.

Key Responsibilities

• Maintain and update databases, records, and reports accurately.

• Process invoices, bills, purchase orders, and other financial documents.

• Handle documentation related to HR, finance, sales, or operations.

• Coordinate with front office, operations, and other departments for smooth workflow.

• Prepare and submit regular reports on operations, transactions, and data analytics.

• Perform data entry, verification, and reconciliation tasks.

• Maintain office filing systems (digital and physical) and ensure easy retrieval of documents.

• Respond to internal queries and provide administrative support.

• Ensure compliance with company policies, procedures, and data security standards.

• Assist in audits, compliance checks, and internal reviews when required.

Required Qualifications

• Bachelor s degree in Business Administration, Commerce, Finance, or a related field.

• Proven experience (0 2 years for entry-level, 2+ years for senior roles) in back office or administrative support.

• Strong knowledge of MS Office (Excel, Word, PowerPoint) and database management.

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Preferred Skills

• Knowledge of ERP systems or CRM software.

• Analytical and problem-solving abilities.

• Good communication skills for internal coordination.

• Ability to work under pressure and meet deadlines.

• Trustworthiness and confidentiality in handling sensitive information.