Position Overview

An E-Way Bill Operator is responsible for preparing, managing, and monitoring electronic way bills (EWB) for the movement of goods, ensuring compliance with GST regulations and timely documentation. The operator works closely with the logistics, transport, and accounting teams to maintain accurate records and avoid penalties.

Key Duties & Responsibilities

E-Way Bill Preparation & Management

• Generate electronic way bills for the movement of goods using the GST E-Way Bill portal or integrated ERP systems.

• Verify invoice details, GSTIN numbers, HSN codes, quantities, and delivery addresses before generating the EWB.

• Ensure the EWB is generated prior to the movement of goods in compliance with GST rules.

• Update transportation details such as vehicle number, driver details, and route information.

Data Entry & Record-Keeping

• Maintain accurate records of all EWB transactions in spreadsheets, ERP systems, or ERP-linked GST modules.

• Track the status of issued EWBs, ensuring that deliveries are completed and bills are updated or canceled if necessary.

• Prepare reports for management on pending, active, and completed EWBs.

Compliance & Coordination

• Ensure compliance with GST laws and EWB regulations, avoiding errors that could result in penalties.

• Coordinate with the transport, warehouse, and accounting teams to ensure proper documentation and timely dispatch of goods.

• Assist in internal audits or government inspections related to goods movement and EWB compliance.

Issue Resolution & Troubleshooting

• Resolve discrepancies in invoice data, GSTINs, or transporter information that may affect EWB generation.

• Communicate with GST portal support or IT teams in case of technical issues with EWB generation.

Skills & Qualifications

Education: Minimum 10+2 / Graduate; commerce or business background preferred.
Technical Skills:

• Proficient in MS Office (Excel, Word) for data entry and reporting.

• Familiarity with GST portal and EWB generation procedures.
  Soft Skills:

• High attention to detail to avoid errors in GSTIN, HSN codes, and invoice data.

• Good communication skills for coordination with transporters and internal teams