A Purchase Executive is responsible for sourcing, negotiating, and purchasing materials, goods, and services required by the company. They ensure that procurement activities are cost-effective, timely, and meet quality and compliance standards. The role involves supplier management, inventory coordination, and supporting smooth operations through efficient procurement practices.

Key Responsibilities:

1. Procurement & Purchasing

   • Identify and source reliable suppliers and vendors.

   • Request and compare quotations to ensure competitive pricing.

   • Negotiate contracts, terms, and delivery schedules.

   • Issue purchase orders and track order status until delivery.

2. Vendor Management

   • Maintain and update the approved vendor list.

   • Develop strong supplier relationships to ensure dependable supply chains.

   • Evaluate vendor performance based on quality, price, and delivery timelines.

3. Inventory & Material Management

   • Coordinate with stores and production teams to determine material needs.

   • Monitor inventory levels to prevent shortages or overstocking.

   • Support just-in-time (JIT) inventory practices where applicable.

4. Documentation & Reporting

   • Maintain accurate purchase records, invoices, and payment documents.

   • Ensure all procurement activities comply with company policies and procedures.

   • Prepare periodic purchase reports for management review.

5. Cost Control & Budgeting

   • Identify opportunities for cost reduction and process improvement.

   • Ensure procurement within approved budgets.

   • Participate in annual budgeting and forecasting for materials procurement.

6. Coordination & Communication

   • Work closely with accounts, production, and logistics departments.

   • Resolve any delivery, quality, or payment discrepancies with suppliers.

   • Communicate effectively with internal departments about material availability.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, or related field.

• 1-2 years of experience in purchasing, procurement, or supply chain roles.

• Knowledge of procurement software or ERP systems (e.g., SAP, Oracle, Tally, Zoho, etc.).

Key Skills:

• Strong negotiation and analytical skills

• Knowledge of procurement best practices

• Vendor and contract management

• Good understanding of inventory and supply chain operations

• Excellent communication and interpersonal skills

• Attention to detail and accuracy

• Time management and multitasking ability

• Proficiency in MS Excel and other purchasing tools